Services / Managed Services
A HubSpot consultant on your team –Without the hire.
A monthly retainer for B2B teams already running HubSpot. We handle tasks, optimize the portal, and deliver reports month after month — no long projects, no surprises.
✓ Low minimum commitment ✓ No hourly billing ✓ Monthly report included
Managed Services or a one-off project?
The retainer is for portals that already work and need to grow month to month. If you’re still in initial setup, the starting point is different.
✓ Managed Services fits if:
- You've got HubSpot running, but you know there's a lot you're not tapping into.
- Your team uses the CRM, but no one has time or the expertise to keep evolving the portal.
- You want ongoing automations, reports, and improvements without spinning up an ad-hoc project each time.
- You need quick turnaround when something breaks or you need to add a user.
- Your sales process keeps shifting, and HubSpot needs to keep pace.
- Your sales process keeps shifting, and HubSpot needs to keep pace.
× Look at another service if:
- You don't have HubSpot set up yet, or you just bought it → Onboarding or Implementation Starter. → HubSpot Onboarding or HubSpot Implementation
- You need a fixed scope with deliverables and a deadline → HubSpot Implementation or Audit
- You're looking for pure strategy consulting with no technical execution.
- Your team has the in-house capacity to run HubSpot and only needs occasional support.
- Your volume is too irregular for a retainer to make sense.
How a month works.
This isn’t reactive support. There’s a clear process so the portal evolves in an orderly, predictable way — without you having to stay on top of every detail.
Planning and priorities
We agree on what gets done this month. You set the direction, we propose, and we lock it in together.
- Review of the pending improvements backlog
- Hour estimates per task
- Prioritization by impact and urgency
- Agreed monthly plan, confirmed
Execution and tracking
We work with technical judgment. Every task gets its own tracking and visibility as it moves.
- Execution of the agreed plan's tasks
- Urgent issues handled within the workflow
- Communication by email or chat, based on the plan
- Every change documented
Delivery report
A clear summary of what got done, what's still open, and what we recommend for next month.
- Detailed hours and completed tasks
- Key metrics for the month (contacts, deals, activity)
- Proactive observations and recommendations
- Unused hours don't roll over or get billed
Monthly review meeting
A 45-minute call to walk through the report, adjust the plan, and think ahead to next month.
- Results and metrics review for the period
- Discussion of improvements and opportunities spotted
- Priority adjustments for the coming month
- Open space for strategic questions
What the retainer covers.
The workload shifts by plan, but these are the areas we operate in. If you’ve got something specific in mind, bring it up on the diagnostic.
CRM & Data
- Custom contact, company, and deal properties
- Data cleanup and deduplication
- Bulk imports and updates
- Segmentation lists and views
Automation
- Nurture workflows and lead assignment
- Prospecting and follow-up sequences
- Automated notifications
- Lead scoring and routing
Reporting
- Pipeline and sales activity dashboards
- Conversion reports by stage
- Team performance metrics
- Custom views and filters per user
Sales Tools
- Email templates and snippets
- Meeting links, documents, and quotes
- Pipeline configuration and tuning
- Playbooks and process guides for your team
Marketing Hub
- Forms and landing pages
- Email marketing campaigns
- List management and segmentation
- UTM setup and source tracking
Technical & Users
- New user onboarding and training
- Native integrations
- Tracking, domains, and technical setup
- Diagnostics and troubleshooting
Three levels of support, matched to your team's pace.
All plans are billed monthly. Change plans or cancel with 30 days’ notice.
For teams with HubSpot up and running that need steady support month to month.
- Monthly task planning
- Execution across all scope areas
- Email support (24-hr response)
- Documented change reporting
Excludes chat support — that's on the Pro plan.
Start with EssentialFor portals in active growth that need ongoing optimization.
- Everything in Essential
- Monthly review meeting (45 min)
- Chat support (same-day response)
- Proactive monthly optimizations
- Advanced automations included
Excludes strategic check-ins and roadmap — that's on the Strategic plan.
Start with ProFor teams that need a RevOps partner with full dedication and strategic vision.
- Everything in Pro
- Weekly check-in (same-day response)
- Priority support (4-hr response)
- Quarterly RevOps roadmap
- Coordination with your marketing and sales teams
Built for teams that need a RevOps partner embedded in their growth strategy.
Start with StrategicWhat people ask us most about Managed Services.
What happens to the hours I don't use in a month?
Unused hours don't roll over — they're billed for the month either way. The retainer covers a fixed capacity. If you consistently use less than 70% of your hours, the Essential plan might be the better fit for your case — and we'll tell you that directly in the report.
Is there a minimum commitment?
Yes, three months is the minimum required for both Essential and Pro and six months for Strategic. Afterwars, you can cancel any plan with 30 days' notice.
Does the retainer require me to already have HubSpot set up?
Yes — Managed Services is for portals already up and running. If yours isn't set up yet, start with Implementation or Onboarding, then move into a retainer.
Can I change plans if my needs shift?
Anytime. Move up when you need more capacity, move down when things settle. Changes apply to the following month.
How do you handle requests and task tracking?
You send requests through the channel we agree on (email or chat), we prioritize them into the monthly plan, and everything gets tracked and documented in the portal.
Does someone from Manyflow do the work directly?
Yes — everyone on your account is part of Manyflow, vetted and supervised. We don't hand your portal to anonymous freelancers.
Ready to grow your HubSpot together?
Book a 30-minute diagnostic. We'll review your portal and recommend the plan that fits your team right now.
Free diagnostic · Reply within 24 hrs